According to EU Directive 2014/55/EU, it is an invoice "issued, transmitted and receivedin a structured electronic format that enables it to be processed automatically and electronically". All data required by the European standard EN 16931 must be included in the file.
An electronic invoice has data in a structured (hierarchically organized) format and is therefore easily machine-readable. XML is used as the markup language for this,
e-invoice files therefore often have the file extension .xml.
Scopevisio offers the XRechnung format and the ZUGFeRD format as permitted formats for sending electronic invoices (in Germany).
You can find more information in the article The e-invoice in Scopevisio.
The XRechnung
Since 27 November 2020, outgoing invoices to authorities and the entire public administration must be issued in the purely electronically readable and standardized XRechnung format. In future, XRechnung will be permitted as a digital format for the exchange of invoices in the b2b environment.
Customer settings
To use the XRechnung format, first create the customer role for your customer. The "CpD" indicator must not be set in the customer role.
First make the basic settings in the customer's contact. Once you have entered the data correctly, there is hardly any difference between a normal invoice and an XRechnung.
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Enter the invoice recipient.
The price must be net. You can preset this in the billing settings .
Fill in the routing ID (XRechnung) field if this has not been pre-assigned from the customer master data.
In the Payment tab, "Bank transfer"must be selected as the payment method if this has not been preset from the customer master data.
You enter your items (products) as usual without any special features.
If you store additional documents, these can be embedded in the XRechnung if you activate this in the Export XRechnung column.
Here you can enter further information, such as the service recipient.
If you have entered "XRechnung" in the invoice format field in the customer master in the GO Customer payment terms, you can generate and save the XML file via Print.
If "XRechnung" is not entered as the default, you can select the line in the invoice overview and select "Export as XRechnung (UBL)" below the table.
You can send your XRechnung directly from Scopevisio as an e-mail. By clicking on the button of the same name, the xml file is generated, attached to the email and also saved in the customer's contact file.
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