Evaluate projects
- Peter Schöll
Cost dimension for projects
Assign the costs and income of a project to the dimensions you have created yourself and use Scopevisio's extensive evaluation options to precisely analyze the income and expenses of your projects.
You can assign additional characteristics from the area of cost accounting to the postings resulting from a project and determine key figures by grouping values according to these dimensions. In this way, you can show exactly when and where which costs and revenues were incurred.
Note: When setting up your Scopevisio access, you can select your desired activity name in the setup wizard or create your own name.
Define your own project cost dimension
Depending on the product line you have subscribed to, you can evaluate data in Scopevisio according to up to ten dimensions for recording cost centers and cost units, for example, as well as branch offices and employee assignments.
If the portfolio of subscribed applications also contains the Projects application, the third dimension is automatically coded as a project dimension.
If a different dimension is to be used to evaluate the projects, you should create a separate cost dimension. You can do this under Finance > Controlling > Cost accounting.
Once you have done this, open the project settings via the menu System menu > Master data > Projects > Edit project settings, click on Cost dimension and select the relevant dimension.
Automatically assigned project cost center
When you create a new project, the project cost center associated with the project is assigned when the project is saved.
A dimension account with the project cost number and the name of the project is automatically created in the saved dimension.
By clicking on the Project cost center link in the detailed view of the project, the dimension journal for this cost center is opened.
Projects dimension journal
In the Projects dimension journal form, you can select postings and select a new dimension account in the Change dimension accounts area using the Change button.
Assigning outgoing invoices to the project cost center
If an outgoing invoice is created for a project, the posting is automatically made in the Projects dimension with the project account number assigned to the project.
Assign postings to the project cost center
If items of a received incoming invoice are to be assigned to a project, the desired project is selected in the posting screen (accessible via the Finance menu item) and the invoice is posted.
Note: You can show projects by right-clicking on the table header above the posting. This only works in the regular booking screen, not in the incoming invoice screen.
To split the invoice item, first switch to the rebu (Finance > Rebu > Invoice entry) and open the corresponding invoice.
You can display business objects by clicking the right mouse button. Select individual items .
Right-click on the table header of line items and select Projects . Here you assign the corresponding project to the item.
Use the Add button to add further items.
Evaluation
You have several options for project evaluation.
In the project file
Open your project via Projects > Projects / double-click on the project.
The current contribution margin is calculated on the basis of the incoming and outgoing invoices entered and assigned to the project.
All assigned booking transactions can be tracked in detail in the Costs and revenues business object.
Clicking on the respective bar in the Costs and revenues business object takes you to the postings associated with the project.
In the dimension evaluation "Projects"
Call up the dimension evaluation via the menu Finance > Controlling > Cost accounting > Projects . Set the periods you wish to view.
Check the Show dimension accounts checkbox below the item. If you would like to know more, select the link to the dimension account (highlighted in red) to display it.
Display dimension account
Specify the desired selection criteria, e.g. date range, etc. You can also restrict the date range using the sliders (highlighted in red).
Working with cost dimensions and reports
Select Finances > Controlling > Cost accounting > Projects
The Projects cost dimension can be evaluated like any other dimension in cost accounting.
Select the blue down arrows and use the context menu to create a report outline, assign and edit accounts, and perform other actions and evaluations with dimensions.