Bookings (enter and book)

The following information applies to all booking methods.

Booking options

With Scopevisio you have several options for posting:

1. Using the batch posting or dialog posting functions. This option is also suitable for paper-based vouchers.

2. Via the document worklist. This option is document-based, i.e. requires a document (incoming or outgoing invoice or other document).

3. Bank transactions via imported data (finAPI or alternatively camt.53/MT940), more on this under Banks.

4. Posting is particularly efficient if you set up and automate recurring postings or use posting templates.

The posting screen

The posting screens of the various technologies are almost identical.

The posting screen in its most minimal form

Posting settings

Select System menu > Manage accounting > Posting screen.

Here you can change mandatory field settings and define settings for entry from the document worklist.

• Specify whether the external voucher number should be a mandatory field when entering a posting with a financial or personal account. Postings can be identified using the external document number. In the case of an incoming invoice, for example, the external document number corresponds to the invoice number. This value is automatically entered when using the invoice receipt book.

• Also select whether the internal document number should be a mandatory field when entering a posting. If you are working with the invoice receipt book, the field with the internal invoice number is pre-assigned, but can be edited.

• The posting text can also be defined as a mandatory field.

• Set whether the document type selection is displayed in batch or dialog posting. By selecting a document type, the field names of the posting screen are adjusted to facilitate account assignment (see screenshot below).
  
  

• The posting type is an alphanumeric value and can provide additional information during posting entry. Here, for example, "ZE-BK" can be created as a posting type so that it is clear at a glance that it is an incoming payment by bank.
  
  

• Specify whether the entry is made via the document worklist as a batch entry or as a dialog entry.

Keyboard shortcuts in the posting screen

Keyboard shortcuts speed up your work. Move the mouse over a function button to display the key combination. The following are generally available:

• CTRL + S - Save / Apply

• CTRL + B - Post

• CTRL+I - Swap pages (debit / credit)

• CTRL+R - Remove the entry line

• CTRL+N - Split debit or credit (create new split line)

• CTRL+SHIFT+N - Split and copy (create a new line with the same content)

• = - transfers value from amount field to calculator,
  ENTER after calculation writes the value back [Windows]

• CTRL + E - opens the decimal area (only for person account in the posting)

Posting efficiently - tips and tricks

• Press Enter to go directly to the next yellow mandatory field.

• Use the Tab key to navigate to the next field.

• You can create new objects using the plus button.

• Select the i symbol next to the account to call up balance information.

• The booking screen has a calculator function. If you select the equals sign ( = ) in an amount field, a calculator opens with the value of the field. If you enter your calculation and then tap = in the calculator, the result is transferred from the calculator to the amount field.

• You can save bookings for reuse by right-clicking on the tab of the booking screen and selecting Save as template (see illustration). The booking will then appear as a menu item in your workplace menu.

Trailing fields

You can use drag fields to transfer content to the next posting. Trailing fields can be activated via the folder icon when batch posting. This function is only available for the voucher type All vouchers.

In the ribbon, first add the Window field to the toolbar. Click on it to open a list with further options. Select Trailing fields. You can now "drag" posting content into subsequent postings.