Incoming invoices

A particularly useful function of Scopevisio Procurement is the integration of the Scopevisio invoice receipt book into procurement. Invoices from suppliers refer to their deliveries to you. These deliveries are documented in your purchase orders by goods receipt in the warehouse. The invoice items and prices are part of the master data from which the order was created, checked with the order confirmation, and whose delivery was checked and posted. This means that incoming invoices from suppliers no longer have to go through a time-consuming and costly multi-stage invoice verification process.

Supplier invoices can now simply be assigned to a corresponding delivery and thus be fact-checked.

The assignment is made by reading the delivery note number on the invoice, which can then be assigned to the delivery.

This system makes it possible to check deliveries quickly. The congruence of the net total from the structure order, inspection, order confirmation, goods receipt and the corresponding invoice makes queries such as: Who ordered this? At what price? Has it already been delivered? Which part of the order has been delivered and therefore fulfilled by the supplier? etc., and creates clarity and time savings here

You can decide for yourself whether the invoices should then also be cleared automatically with the next invoice run - this is the highest possible level of automation - or whether you want to activate a manual payment release beforehand.

Here we have already entered in the field:

Received delivery bills (procurement) field and thus completed the factual check.

Assign takes us to the overview of all deliveries that we have included for this supplier. Here we can see once again why we need to enter the supplier's delivery note number correctly to ensure data conformity when posting the goods receipt.

The link to the invoice receipt book is an enormous time-saver.