Collection of terms

Term

Definition

Order

The order a customer places with us, we manage internally as an order, order is a legally binding document that documents a purchase contract.

Order

is sent to our supplier and determines which product is to be delivered and invoiced by this supplier, in what quantity and at what price. Legally binding document that documents a purchase contract

Order control

Planning run of the reservation according to FIFO, requested delivery date, execution and confirmation by the 'Picking' command. All orders are ranked according to their requested date and the order in which they were created, stock and goods are reserved by the supplier and a corresponding delivery date is calculated. This will be transferred to the order in later versions.

Order control

Selection of order items, marked products in the reservation view (table below) to be able to estimate the effect of a redistribution via prioritization and thus to recognize which orders are put on hold

Reorder point

Stock that triggers an order proposal if it falls below this level. If the stock in the storage location reaches this value, an order proposal is created that fills the quantity up to the maximum stock level.

Maximum stock

The maximum stock to be held of this product. Maximum stock minus reorder point is the quantity and value that will be ordered regularly. The maximum stock level is not exceeded per order, but can be exceeded if there is a corresponding demand from orders that are still understocked. A note is then issued that the maximum stock level must be checked.

is to be checked. This system can be permitted or restricted globally via the settings.

Available quantity

Quantity of the product that is immediately available for dispatch after deducting the current reservations from orders.

Storage location/location

Location is described by a postal address; a location can have several warehouses for which individual stock limits can be defined. A company can have several locations. Routing between locations is currently not supported by the process.

Warehouse

Designation of the warehouse: cold storage/wood storage/hazardous goods storage, warehouse 1, 2, 3

Storage bin

Lowest level of the warehouse or location, information can be stored with the product so that the product can be stored. Storage bin is displayed with the delivery and output when picking. Fixed storage locations per product create order and speed up picking.

Shelf aisle

Area in the warehouse used for orientation on the way to the storage location.

Shelf bay

Area in the warehouse used for orientation on the way to the storage bin.

My warehouse

Main warehouse, if no different warehouses are required, everything can run to this one main warehouse. Can be renamed.

Partial picking

Extended to pick partial quantities of the order and thus transfer them to delivery and invoice.

Calculation for goods fully implemented so that a 6-pack can be bought in a crate or pallet, sold as such, and sold as a bottle.

Sub-unit

Unit below the base unit that can be determined by means of a factor and may be 1 level below the base unit, hence sub-unit.

Sales unit

Unit that can deviate from the base unit for sales.

Purchasing unit

Unit that deviates from the base unit for purchasing and could be calculated in base units using a factor. Example I buy a pallet of cola bottles, 20 in a crate, 20 crates on the pallet, is the purchase unit pallet, base unit crate or bottle, sales unit crate or bottle.

Units help to stock products accordingly without the need to create, manage and stock individual products, which would then always have to be posted and reposted.

Order proposal

Order proposal calculated on the basis of all available information: Quantity in order, quantity in warehouse/location, quantity in order, quantity stored as reorder point: the quantity that would need to be ordered based on the information stored.

In addition, the quantities from the orders for which the reservation is empty and which therefore need to be ordered can be found under the Reservation tab. In the case of stock under reorder point, this is filled up to the maximum stock level. Reservations only play a role if they would exceed the maximum stock level. We expect the user to check these quantities and, if necessary, adjust them in the delivery quantity column if his experience or other findings so require. For maximum freedom and speed, we also allow the price for this one order to be changed at this point without adjusting the master data. The overview of the products assigned to this supplier can be found on the right-hand side of the screen. This allows us to add other products to the order proposal at the time of dealing with the requirement for this supplier in order to save work steps and to transfer the order proposal collectively into an order and send it to the supplier. A different procedure: Transferring the order proposal into a purchase order, editing the purchase order again and adding further products is still possible.

Purchase order

The purchase order is one of the 3 most important documents in the organization. The purchase order documents the purchase contract that is sent to the supplier. The supplier normally issues an order confirmation for this order, which must be checked by the user. Any deviations from the transmitted order must be changed accordingly in the order if accepted. If the supplier only confirms 300 of the 1000 units originally ordered

supplier only confirms 300, we will receive a further order proposal if there is a corresponding demand situation, i.e. a shortfall from orders or a shortfall in the reorder level. Orders can be managed in different statuses, which are updated with corresponding actions.

Partial deliveries for order quantities show a remaining quantity on the order accordingly.

Incoming delivery/goods receipt

Recording of the goods according to the physical check for a purchase order according to the method, from the purchase order to the goods and from the goods to the purchase order. The delivery bill document serves as a reference entry for the fully automatic processing of the supplier's invoice and is therefore a mandatory entry, the correct entry of which at this point speeds up all subsequent processes. The booking date of the goods receipt must be entered. Here you must take into account when the goods arrived in your area of availability.

Invoice received

The supplier is recognized with a document scan of the supplier's invoice PDF, identified by characteristics such as name, address and VAT ID number and assigned to the master contact. The delivery note number is read from the document and can be linked to the booked delivery. This ensures that we can carry out factual checks and assign deliveries as clearly and quickly as possible.

Product groups

Product groups can be used to summarize several products. This means that all characteristics in the product group are inherited by all products in the assigned product group and can then be further refined at the lower level and overwritten with an individual entry. Nevertheless, the values from the product group remain visible, but not effective, as the individual entry takes precedence. Product groups help to speed up product creation in order to enrich new products with identical characteristics without having to re-enter them each time.

Goods receipt

The goods are posted to a purchase order sent to the supplier. From the purchase order, the goods that have arrived are posted accordingly. The document number field is used as a reference; the number of the supplier's delivery bill must be entered here so that the factual check can be carried out via the invoice receipt book (Rebu). Individual items from the order can be posted or the entire order can be posted as a delivery.

This increases the stock level accordingly and the data record: Product ordered at price from supplier, of which currently delivered, can be compared with the invoice.

Parts list

Parts lists can be created in several forms and can show which individual parts make up a sales product and at what cost. Parts lists can have sub-parts lists and thus represent sequences in the composition of individual products.

Stock price

Calculated unit price at which an individual base unit was purchased. The type of calculation depends on the valuation method (average, FIFO, LIFO) for the product/product group. The calculation takes place from the first posted goods delivery. Inventory prices for a product with a bill of materials are calculated from the individual components and

components and parts to form an inventory price for the target article

Valuation method

The inventory price can be valued using different methods: Moving average, FIFO, LIFO. A valid valuation method can be set for each product group or for all product groups.

Base unit

The base unit of a product is usually the most common unit of a product in your company. We will usually store pieces as the unit. This entry cannot be changed as it is linked to the calculation of the stock price, i.e. the price at which a product is valued with its stock in quantity.

The base unit is often the smallest unit in which the product is to be sold, but can also be consumed in a smaller sub-unit to be determined. See also units.