The asset accounting allocation list

This table is used to make work easier if the entry as a fixed asset takes place after the financial accounting entry. It is structured as a to-do list, i.e. completed entries are filtered out. It can therefore also be used as a reconciliation tool. However, it is not absolutely necessary that all entries for a year are hidden.

First determine the financial year to be processed and deactivate the "Also show assigned postings" checkbox in the bottom left-hand corner.
You will first see all financial accounting postings for the selected period for which there is no complete amount assignment to a transaction in asset accounting. For this purpose, the value of the columns "Amount" and "Assigned to" is compared, the difference is shown as the value in "Assigned to open".

To make an allocation, select the line with the posting. Some of the following functions are available depending on the posting page on the asset account:

• For a new acquisition, select the New asset movement.

• If there are subsequent acquisition costs, select Fixed asset acquisition.

• In the case of a subsequent reduction in acquisition costs, select Asset discount.

• In the case of a (partial) retirement, activate the Asset retirement option.

Select Acquisition, Discount or Disposal to access the selection of the asset concerned. The fixed assets are filtered by G/L account (asset account).

When you create a new asset, you are taken to the entry screen for fixed assets, where all the details from the posting record are already pre-assigned; when you save, the fixed asset is automatically linked to the posting in the financial accounting system.

Multiple fixed assets per financial accounting entry: If you reduce the APC amount in the asset card, the remaining amount is then available in the allocation list for one or more additional assets with their own inventory number.

Several financial accounting postings form a fixed asset: The postings are combined into one inventory item by means of multiple marking. This is only possible if the G/L account and posting date are identical. If the dates diverge, you create the inventory with the first posting, and you can enter the subsequent postings as acquisitions.

Many users want an empty table; although not every entry has to be processed, the table is easier to control.
You can therefore use the Change assigned amount manually button to hide rows by assigning an amount; for payments or credit notes, enter a negative amount.