Cancellation and correction

Canceling a posting in the document worklist

Select Finance > Voucher worklist.

In the voucher worklist, you can cancel postings simply by clicking with the mouse. Select the posting and click on Cancel posting. A confirmation prompt appears, which you answer with Yes.

The voucher status then changes from Booked to Cancelled and the digital voucher stamp and the log attached to the invoice (if you are working with digitized vouchers, see chapter 5 and following) show the cancellation process.

The booking form

Clicking on the posting number (this is possible from the voucher worklist, the rebu, the journal and other forms) opens the Posting form, in which you can edit non-GoBD-relevant fields directly. In particular, this is possible for

• Internal voucher number

• External voucher number

• Posting line text

• Cost dimension accounts

You will find further functions below the posting details:

1. In Scopevisio, Correct means that you can edit and repost the elements of the posting in an entry form; at the same time, a reversal is triggered on the posting date of the original. All three postings are linked.

2. When correcting on the key date, the reversal takes place with the posting date of the correction posting. The external voucher date remains at the old value.

3. If you only want to reverse the posting without creating a new posting, Reverse creates a linked reversal posting.

4. If a reversal is to be made on a date other than the original posting date, Reverse on key date offers the option of entering a different reversal date. Against the background of booking periods that may have been closed in the meantime, this option provides more flexibility.

5. Create a posting template.

Canceling in the journal

In the journal, which you can access in the menu viaFinance > Reports > Accounting > Books > Ledger and journal, you can also use the multifunction button with the four reversal and correction functions (see Posting form).

After selecting the booking period, you may need to click on the Show button to display the bookings in the journal.

Click on the relevant booking and select the appropriate entry on the multifunction button.

Note: In the journal and other forms, you have the option of setting a checkmark in the corresponding checkbox to "Hide reversals". This means that no reversals with a key date function are hidden.

Multiple cancelation

If you want to carry out a multiple reversal, select Additional functions (...) in the journal display and click on the link Multiple reversal.

In the Multiple reversal form, you can filter, select and cancel bookings from a specific date range or from a specific user.

1. Click on the Cancel with booking selection form button to open another form (see screenshot below) in which you can select the individual items for cancelation.

2. If you click on Cancel selected bookings, you cancel all bookings for the selected period after confirming a security prompt.

3. Click on Show journal to return to the overview of the journal with the selected period.