G/L account master

The master data of a G/L account is used to simplify work through pre-assignment and plausibility checks.

G/L account - General information

Most of the mandatory fields must be entered in the General area (1):

• Account number and

• account name

• Account type (asset, liability, asset/liability, costs, revenue)
  The account type is displayed in color code in the balance sheet type work report
  and helps with the report structure.

Please note that accounts with leading zeros in the account number must be filled in when making changes or creating new accounts. In sorting, the account number 0027 is treated differently to 27.

You can use the checkboxes to define further characteristics (2) for the G/L account:

• Blocked for postings
  The account cannot be posted to and is not displayed in selection lists on the posting screen.

• Can be posted to directly
  If the checkbox is not selected, the account does not appear in selection lists (e.g. batch postings) but can be posted to via automatic processes.
  Examples include receivables and payables collective accounts as well as sales tax accounts or sales tax accounts.

• Reconcilable
  The account is available in the G/L account reconciliation. You can also set this attribute directly in the G/L account reconciliation.

You can enter additional attributes under (3):

The account indicators determine where the account is available and allow further plausibility checks.

Special account indicators

• Trade receivables and trade payables

• Liabilities from deliveries and services

Indicators for omnibus accounts that map their subledger accounting in the general ledger.
The appropriate account indicator is automatically assigned as soon as the relevant account is selected as an omnibus account when a subledger account is created and posted to for the first time.

• Sales tax and

• input tax

Accounts with these indicators are available in the tax matrix.

G/L account - tax

• Tax key
  The tax key preset in posting masks can be determined here.

• Fixed tax key
  The default value from the tax key field cannot simply be overwritten.

• Tax code
  Displayed for historical reasons, please do not use it in newer instances.

• DATEV automatic account
  If you want to export or import postings between Scopevisio and DATEV, this attribute has the effect that no DATEV tax key is transferred when postings are exported to DATEV and the Scopevisio tax key is used when postings are imported, even if DATEV does not provide a BU key. This means that the activated checkbox regularly only makes sense in combination with Tax key stored plus fixed tax key = set .

• Cash discount account Tax matrix
  The displayed account is shown after the tax matrix has been created depending on the tax key.

• Cashdiscount account
  An individual cash discount account can be specified for each account. It is used if no cash discount account could be determined via the tax key of the posting line and the tax matrix.

• Filter out document from VAT return
  Posting records containing an account marked in this way are not included in the advance VAT return. The checkbox should only be activated in special cases, please consult our advisory service.

G/L account - dimensions

• Dimensions Preallocations
  An entry in this line causes the respective cost dimension to be preallocated when the account is selected. Changes can be made in the booking mask.

• Permitted dimension accounts
  Only allow certain values in connection with the G/L account (also called account assignment guideline). If you leave the field empty, all dimension accounts are permitted.

G/L account - asset accounting

The accounts specified are used to generate the depreciation run. They should be filled for asset accounts of fixed assets (where appropriate), but also for liability accounts if these are reversed as special items increasing income.

Create G/L accounts manually

Charts of accounts with a small scope can be entered manually.

Switch to the menu item Chart of accounts via Global > Master data > Accounting / Manage accounting (or: System menu > Manage accounting). You create a new account by selecting a similar account and clicking on Add. The details of the selected account are adopted and you only need to enter the different details.

Accounts that are duplicated in this way also inherit the assignments to the items in the financial reports and the advance return for tax on sales/purchases.