Edit control key

Owned by Peter Schöll
Last updated: Nov. 04, 2024
3 min read

This is where you define new control keys with their basic function; the concrete specification is then made in the control matrix.

You can enter the values in a new row via Add .

You can freely assign the name; for better readability and filterability in evaluations, we recommend a short name without spaces that contains the tax rate if possible.

We use the following prefixes, but they can be freely assigned:

  • V = Input tax

  • U = sales tax

  • ZM = Transactions that are reported as part of the ZM but do not trigger tax

  • E = Intra-comm. Acquisition of goods with reverse charge procedure

  • B = Receipt of construction services with reverse charge procedure

  • L = Receipt of intra-comm. services with reverse charge procedure

  • SL = Receipt of other services with reverse charge procedure

Example:
The key name EoV7 would indicate that this is an intra-community acquisition of goods that are subject to a reduced domestic tax rate of 7%. The key name EoV7 would indicate that it is an intra-community acquisition of goods that are subject to the reduced tax rate of 7% in Germany, but that your company itself is not allowed to claim input tax from the purchase.
A medical practice that is not entitled to deduct input tax orders a specialist book using its VAT ID, which is delivered by Amazon using a French VAT ID.

A comprehensible description complements the logic in the name structure.

In the Tax type field, you specify whether the key is used to post to VAT accounts, input tax accounts or a combination.

The country code specifies the country in which the tax is incurred, if it is borne by you. If the field is empty, the country from the "VAT business focus" field in the form
Manage company always applies.

Example:
As a company based in Austria, the tax codes for Austrian domestic sales do not have a country code (or AT). For reverse charge deliveries of goods to a major German customer, the key also does not require a country code (or AT) and taxation in Germany is not carried out by them. However, the formal requirements for reverse charge are not met for several Spanish bulk purchasers. You must pay tax on your net turnover of 90,000 euros in Spain and therefore create a key with the Spanish country code. This country code means that the turnover is not taxed in the Austrian UVA.

Dynamic tax key

If a key is marked as dynamic, it refers to other keys, whereby there is a standard reference as well as additional priority period-dependent references.

The priority is in descending order: service date to, service date from, posting date.
A posting with a service date from 10.10.2019 to 09.10.2020 and UVoll as key
is posted as U16 (=sales tax 16%) according to the screenshot.

As dynamic keys themselves are not posted, you cannot have any percentage rates or account assignments. They are not created in the tax matrix.