The asset card

Owned by Peter Schöll
Last updated: Nov. 05, 2024
5 min read

The form for the asset card contains all the information about a specific asset. The tab of the form is labeled Asset NAME for an existing asset or New asset for a new asset.

To increase clarity, the information is divided into several tabs. These are described in more detail in the following sub-chapters. At the bottom of the tabs there is a toggle switch that can be used to trigger a manual movement.
You can find out more about the movements under Manual movements of fixed assets.

Basic data

Here you will find the basic data of the fixed asset.

  • Main account
    The G/L account to which the asset acquisition was posted.

  • Inventory number
    The inventory number is a unique identifier for the fixed asset.

  • Determine number
    Here you can generate a unique inventory number. The numbers consist of the current year and a sequential number, for example 2017-42.

  • Name
    The name is the name you give to the fixed asset. It does not have to be unique.

  • AHK date
    Enter the acquisition or production date of the fixed asset here.

  • Book as carryforward
    If the asset was already partially or fully depreciated before it was entered in the Scopevisio software, mark it as a carryforward. The remaining term of the depreciation is then determined taking into account the difference between the APC date and the depreciation start date.

  • Start of depreciation
    The depreciation date determines the start of depreciation. In connection with the activated checkbox "Post as carryforward", you enter the start of depreciation in Scopevisio here. It cannot be before the AHK date.

  • AHK amount
    Enter the acquisition and production costs for the asset here.

  • Post acquisition
    This element opens the Enter booking form, which you can use to make the booking in the financial accounting. The fields of the booking mask are already filled in as far as possible.

  • Book value
    Enter the book value of the fixed asset here. When creating a new fixed asset, this field is pre-assigned with the APC amount. In conjunction with the activated checkbox

  • Book as carryforward
    , enter the book value of the asset at the time of transfer from the old system.

  • Depreciation type
    You can use this selection list to select the type of depreciation. By default, the types relevant to tax law are stored in Scopevisio. Further information can be found in chapter 0.

  • Useful life years / months
    In these two fields, you specify the period of depreciation. The specification of years is required, the specification of months is optional.

  • Depreciation tables
    To determine the useful life of your asset, Scopevisio has integrated some statutory depreciation tables for you. If you select the corresponding entry, the useful life is transferred to the asset card.

You can use the table filter in the depreciation tables.

  • Reminder value
    This is pre-assigned with the value that was defined when the asset accounting was set up. If you want to specify a different value for an asset, you can enter it here. At the end of the year, a depreciation adjustment is made if the book value is lower than the memo value, e.g. due to rounding.

  • Original postings
    A posting made in the financial accounting system can be used to create a new fixed asset via the form Assignment financial accounting - AnBu. If the asset is created in this way, there is a reference to the generating entry after the original entry.

  • Depreciation start date historical
    This field shows the original date of the depreciation start date entered during the import.

  • Sub-account
    By entering a sub-account, the asset is posted according to the gross valuation. The acquisition and production costs are recorded in the main account and the depreciation in the corresponding sub-account.

Movements

You can track the development of the asset, whereby manual movements are displayed individually, while scheduled depreciation is carried out as an annual value.

A manual movement can be edited by double-clicking on it or by selecting and editing it.

Dimensions

The cost dimension that is used in the depreciation run and therefore in the financial accounting can be defined here.

Inventory

You can store further descriptive properties and attributes in the Inventory card. Please note that there is a common selection list for all fields of the inventory characteristics. Agree internally which field should contain the location, the color or the type of guarantee.
If you write the attribute before the characteristic, you will quickly receive all useful values thanks to the filter in the selector.

Subsidy amounts

This tab is only available if the beta function "Funding amounts" is activated and shows the assigned funding amounts and their source (funding pot and funding provider).

Upload documents

You can store documents (warranties, operating instructions) directly on the asset from the desktop or from Teamwork.

Event log

Changes to an asset, such as the assignment of a new depreciation method, are now displayed collectively in the Event log tab. Each change can also be commented on.

We strongly recommend using the comment function to understand the changes in the context of your company. The logging is relevant for GoBD compliance.

Overview table for value development

At the bottom of the basic data is a table showing an overview of the development of the asset's value. The data is summarized so that exactly one line is displayed for each year. The table is filled up to the year specified during setup under Update asset accounting to, or until the asset has been disposed of.

The year column contains the names of the financial years. If this name is followed by an asterisk, e.g. 2020*, this is a financial year that has not yet been created as a financial year in accounting. Accordingly, it is not possible to make postings in the accounting or financial accounting in these artificial financial years.