Amortization runs
- Peter Schöll
Overview of depreciation postings
Select Finance > Assets > Depreciation runs.
The depreciation runs for a financial year are displayed together. First select the appropriate year. The default setting is always the current financial year according to the current date.
A financial year must be created for the current date.
Pay particular attention to this at the turn of the year and create
the new year before the December depreciation run.
The monthly posting periods are listed in a tabular overview.
Call up depreciation run details
By clicking on the View button, you can open a detailed view for each posting period, in which a preview of the calculated postings is shown in the "Calculated postings" area.
If a depreciation run has already been posted for the period, the postings already journalized are listed in the lower "Postings" area.
The "Show individual depreciation postings" checkbox displays depreciation totals per account as individual postings per inventory.
Carry out postings
To carry out the postings, select a period and click on Post. All transactions that have not yet been posted are posted.
The posting of open previous periods of the financial year takes place in the respective periods if they are still open in the financial year management, otherwise the postings are moved to the next free month.
Dimension as mandatory entry
If dimensions have been defined as mandatory entries, this is checked by the depreciation run. The dimension must be stored in the asset card. If dimension accounts are missing, blocked or implausible in relation to the G/L account, the depreciation run is aborted with an error message.
Making up differences
If there are still changes to the calculated values after the depreciation run has been created, these are displayed as a difference for the period (and as a cumulative difference).
Some possible reasons are
Subsequent capitalization of an asset in the period
Change in useful life or depreciation method
Recording a manual movement in the period
These differences are made up in the next depreciation run of the relevant financial year. However, they are not carried forward to the following year. If your last period still shows differences, you should cancel the depreciation run for the last period and carry it out again.
Canceling depreciation runs
By selecting a line and clicking, you can cancel the complete depreciation postings for a period in the overview of posting runs. This also cancels all subsequent periods of the financial year.
Correct postings in financial accounting
With each depreciation run, Asset Accounting checks whether the postings it has generated are still valid, otherwise it generates the postings again.
Never reverse (or correct) postings of a depreciation run from the financial accounting.
This also applies to the correction function.
Always work from Anbu into FNA, correct problems in asset management and transfer the corrections via the depreciation run as a difference from previous months or via the reversal function of the depreciation run. If it is necessary to correct a value in individual cases, enter a manual correction, e.g. via batch posting.