Questions and answers

Can orders also be placed without order control?

Yes, we can enter the process model at any time and still have all the advantages of process integration. Even if you enter orders directly (without order management) and then continue automatically via stock, goods receipt and invoices, you will achieve an efficiency gain of 60 to 70 percent.

How is stock recorded?

Either systemically by asking the questions: What was ordered? What was delivered? This changes stock levels upwards. Or by manual additions or deductions. For example, you can also add a delivery bill that you have. Debiting works on the basis of orders. When you deliver an order, the stock is debited accordingly.

Is it possible to store regular prices for individual items and products?

Go to the tab Products / Product management / Select a product. There you will find the General, Sales, Purchase and Stock tabs. Under Purchasing you will find the product suppliers. You can add suppliers. Select a supplier and you will be taken to a detailed view at order proposal level.

You can also access product suppliers from the Purchase order form by opening a purchase order.

We also display this view on the order proposal and order.

Select Add and add a product from a supplier.

You can add as many suppliers as you like for a single product. You can mark one of these suppliers as the default supplier, which makes ordering easier for you. You can enter the product number or vendor article number, the delivery unit and the price or the standard prices here.

Is Scopevisio procurement also useful if you want to set up central purchasing, for example as a service provider, and do not sell any goods?

This makes sense if you do not provide all services yourself, but purchase them externally. The approach is to centralize exactly this and control purchasing in such a way that you always know which goods or materials you need for which orders and when. With Scopevisio procurement, you ensure that everyone has the same view of orders and their fulfillment status and that your procurement process is transparent, quality-assured, simple and efficient. All colleagues can see what stock is available and whether and when something has been reserved. Suppose you have a hundred items and receive an order for ten, but at the same time your colleague has received and reserved an order for 500 items. You can see in real time whether there is still enough stock for your order.

Can Scopevisio Beschaffung be used to better structure purchasing processes?

That's exactly the approach: we have an encapsulated process that helps you to take the right steps at exactly the right time. If you have several orders and can't deliver some of them, you don't have to spend a long time gathering information, writing emails and making phone calls to find out whether you can deliver an order or not. It is transparent and visible to everyone, including the delivery date, without media disruptions and queries.

What makes procurement different from other Scopevisio systems?

It is not significantly different, it closes a gap in the functional circle.

For whom exactly, i.e. for which industry was Beschaffung designed?

We don't exclude any industry, but for some we offer greater added value than for others. Even if you "only" handle orders with subsequent goods receipt and invoicing with Scopevisio Beschaffung, you make work easier and more efficient for yourself and your colleagues.

What happens if the invoice price differs from the order?

In order to keep master data as clean as possible as early as possible in the process, it is necessary to intervene and make a decision: When the order is sent to the supplier, a confirmation is usually sent by the supplier. If the price for the ordered goods differs from the confirmation, a decision must be made as to whether we accept the change or not. Acceptance also means manual adjustment of the master data and the order.

If we do not accept the change, we must object to the supplier and remove the order accordingly.

The same applies to changes to the content of the product.

In this way, we achieve several points: Master data becomes more correct over time, the invoice and purchase order largely match, open purchase orders always have the correct status. This creates transparency.